Payments, Expenses and Credits
From the Financials tab, you can record or refund a payment, record a job related expense, add or subtract credit, or apply existing credit to an order.
If you have a payment gateway set up to allow your clients to pay via credit card, payments made and their associated credit card processing fee will be posted to the job ledger automatically.
Recording a Payment
If you have a payment gateway set up to allow your clients to pay via credit card, payments made and their associated credit card processing fee will be posted to the job ledger automatically. If you accept payment by check, you can manually record the payment from the job’s income & expenses tab, the order’s action menu, or from the ‘Accounts Receivable’ dashboard widget.
Recording a Payment
Once you’ve clicked the ‘Record Payment or Refund’ button, you’ll be able to fill out the amount, payment method, date, who paid, and any memo, transaction ID or authorization code.
Next you’ll choose what the payment is being applied to:
- Applying to the next invoice due – This applies the payment to whichever invoice has the next due date regardless of how many orders are on the job.
- Applying to a specific order – Orders with balances will appear here. You may have more than one on the job.
- Split between several orders – Allows you to have a payment spread across several orders as well as any surplus.
- Applying a surplus – The revenue collected isn’t related to any of the orders on the job. It may be a gratuity that the client gave you.
Recording an Expense
There are two types of expenses in Táve: general expenses and job related expenses. General expenses are expenses like advertising, rent, business cards, etc. Job related expenses are specific to the services or goods you provide through a specific job like cost of goods, credit card processing fees, and contract labor.
To record a general expense, you’ll use the green ‘Log Expense’ button on the Dashboard. This is also an easy way to record a job related expense just by adding it to a job.
To log a job related expense, you’ll use the ‘Record Expense’ on the job’s Income & Expenses tab.
Here you can add a description, date incurred, amount, and expense category. You can also allocate it to a specific order on the job.